Allegheny Health Network Careers

Position Number: 55582
Job Title: Executive Secretary
Department: Digestive Health
Location: Federal North
Status: Full-Time

Job Summary: Provides professional, administrative, and secretarial support to the leadership team; provides a wide range of duties, thus relieving the management staff of routine administrative work and business activities; contributes to the efficiency and effectiveness of the department by assisting the management staff in achieving a high level of organization and productivity.

Job Responsibilities:

• Manages the calendar(s) to ensure effective time management and task completion - including scheduling and preparing for appointments/meetings/conferences and daily reviews of department personal calendars.
• Directs and prioritizes all business correspondence including telephones, mail, email, invoices and faxes.
• Takes initiative to prepare / provide supporting materials so that correspondence can be acted on and expedited.
• Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes.
• May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests.
• Performs other duties as assigned or required.

Education: Associate's degree preferred

Complexity of Work: Works with minimal direction. Has the latitude to convey information to others related to department policies and practices. Refers complex issues or those in need of policy interepretation to professional staff or management.

Required Experience: Minimum 4 years advanced secretarial experience. Excellent technical skills, including but not limited to minute taking, word processing, and PC software skills (Microsoft Office Suite preferred). Ability to prioritize and provide for effective time management. Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive material.