Allegheny Health Network Careers

Date Posted: 2-1-2017

Position Number: 55751

Location: Corporate

Allegheny Health Network is an integrated delivery network focused on preserving health care choice and providing affordable, high-quality care to the people in our communities.  With more than 14,000 employees including 7,400 health care professionals, nearly 200 primary care and specialty care practices, Allegheny Health Network includes seven hospitals in Pennsylvania with nearly 2,400 licensed beds.

Allegheny Health Network’s clinical expertise ranges from primary care to the most complex surgical procedures.  Services include cancer diagnosis and treatment, cardiovascular care, neurological and neurosurgical services, organ transplantation, orthopedic and rehabilitation services, and women’s health.

Department: HIM MEDICAL RECORDS-ADMIN

Status: Full-time

Union/ Non-union: non-union

Job Summary:

• Provides administrative and secretarial support to the WPAHS Senior Executives; performs a wide range of administrative duties; handles multiple assignments simultaneously, and develops tracking system. Facilitates overall working relationships with management throughout the Health System as well as external contacts.
• Performs other duties as assigned.

Job Responsibilities:

• Manages calendars to include arranging meeting, appointments and travel arrangements. (50%)
• Creates, types, and edits correspondence, prepares documents, compiles material for presentations, prepares presentations and communication packages. (20%)
• Reads and prioritizes all incoming mail, assigns work, routes, responds, and initiates informational requests. (10%)
• Initiates and responds to informational requests including policies, procedures and regulations, report preparation, and correct source for answers. (10%)
• Establishes and maintains a filing system including correspondence, board reports, confidential files, and accounting records for department expenses. (5%)
• Assist with preparation, tracking, and management of the department's budget. Processes invoices and check requests for payment of purchased services. (5%)
• Performs other duties as assigned or required.

Licensure/Certification/Registration:

Under the direction of the WPAHS Senior Executive, works independently to perform administrative and secretarial duties, as well as specialized planning, organizing, and scheduling with the highest degree of confidentiality and sensitivity. Assignments are self-generated in response to identified needs.

Requirements:

• Education: Associate Degree preferred.
• 8-10 years experience in an executive level secretarial position required.
• Excellent communication, interpersonal, and organizational skills along with advanced computer skills in word processing, spreadsheets, and powerpoint.