Allegheny Health Network Careers

Date Posted: 1/26/17

Position Number: 55755

Location: AHN Corporate – North Shore

Allegheny Health Network is an integrated delivery network focused on preserving health care choice and providing affordable, high-quality care to the people in our communities.  With more than 14,000 employees including 7,400 health care professionals, nearly 200 primary care and specialty care practices, Allegheny Health Network includes seven hospitals in Pennsylvania with nearly 2,400 licensed beds.

Allegheny Health Network’s clinical expertise ranges from primary care to the most complex surgical procedures.  Services include cancer diagnosis and treatment, cardiovascular care, neurological and neurosurgical services, organ transplantation, orthopedic and rehabilitation services, and women’s health. 

Department: AHN Innovation (Research)

Status: Full-Time

Union/ Non-union: Non-union

Job Summary:

Provides professional, administrative, and secretarial support to the leadership team; provides a wide range of duties, thus relieving the management staff of routine administrative work and business activities; contributes to the efficiency and effectiveness of the department by assisting the management staff in achieving a high level of organization and productivity.

Job Responsibilities:

• Manages the calendar(s) to ensure effective time management and task completion - including scheduling and preparing for appointments/meetings/conferences and daily reviews of department personal calendars.
• Directs and prioritizes all business correspondence including telephones, mail, email, invoices and faxes.
• Takes initiative to prepare / provide supporting materials so that correspondence can be acted on and expedited.
• Completes special assignments and department initiatives to ensure a level of support needed to achieve successful outcomes.
• May coordinate budgetary expenses, including but not limited to accounts payable/receivables, purchases, expense reports, travel requisitions, bank deposits, and other requests.
• Performs other duties as assigned or required.

Qualifications:

• Minimum 4 years advanced secretarial experience.
• Associate's degree preferred
• Works with minimal direction. Has the latitude to convey information to others related to department policies and practices.
• Refers complex issues or those in need of policy interpretation to professional staff or management.
• Excellent technical skills, including but not limited to minute taking, word processing, and PC software skills (Microsoft Office Suite preferred).
• Ability to prioritize and provide for effective time management.
• Must utilize appropriate tact and discretion in dealing with highly confidential and/or sensitive