Allegheny Health Network Careers

Department: Allegheny Health Network- Corporate Offices 

Location: North Shore 

Status: Full Time

Seeking a full time Executive Assistant to provide support at the executive level. 

Job Responsibilities:

• Manages Outlook calendars, schedules/coordinates complex meetings, performs various typing, create spreadsheet and PowerPoint documents,  initiates correspondence, take minutes, maintains files, makes travel arrangements, and other routine administrative work and minor business details for department chairman, service line leadership and providers
• Travel to off-site practice meetings as scheduled to support notes and administrative tasks
• Handle highly sensitive and confidential information for physicians, including contract and disciplinary action
• Facilitate in monitoring for system deadlines and timeliness of projects and initiatives for the division
• Successfully coordinates and manages deliverables for multiple assignments simultaneously.
• Performs assignment planning and develops a tracking system to provide feedback on status.
• Initiates and responds to informational requests, including policies, procedures, regulations, report preparation, and correct source for answers.  Assure timelines/deadlines are met
• Reads and prioritizes all incoming mail (including e-mails), assigns work, routes, responds, and initiates informational requests including inquiries on policies, procedures, and regulations.
• Screens and directs telephone calls as appropriate.
• In a timely fashion, takes appropriate actions and responds to internal and external customer inquiries.
• Provides professional presentation and interactions with all internal and external customers
• Performs other duties as assigned or required.

Required Experience:

• Minimum 6 years secretarial experience required or an equivalent combination of education and experience.
• Excellent writing skills, and communication skills.
• Excellent technical skills including minute-taking, dictation, and computer software skills (MS Office Suite).
• Some travel will be required to various sites for minutes, etc