Description

Overview of job

To be trusted the partner of the President of APAC and be the gatekeeper for all things administrative.

Reporting of the role

This role reports to the President of APAC.

3 best things about the job:

• The opportunity to work with a diverse group of people, who are not only dynamic but also fun to hang out with
• Having the autonomy to make decisions where administration and office planning are involved
• To be part of a fast growing agency and one of the pioneers in the team

Measures of success – 

In three months:

• Become familiar with the office environment and team in Singapore
• Understood the process including timelines and ways of conducting day to day duties

In six months:

• Become familiar with the key partners/counterparts for support within Xaxis and GroupM in the region
• Carry out responsibilities independently
• Proactively take initiative to broaden your role and responsibility

Responsibilities of the role:

• Travel organisation to include flights, hotels and visa application & ensuring all necessary approvals are in place for travel arrangements.
• Calendar / email management including scheduling meetings, room bookings, conference calls, video calls and taking minutes when necessary.
• Organize conferences, client meetings & training to include sourcing venues, negotiations, budget approvals, travel logistics and payment liaison with finance. If necessary to travel to the actual site to make sure smooth running of the event.
• Assist with ad-hoc projects (collate reports for the region: New business, office contacts, T&E spend etc)
• Preparing expense claims for submission and follow up
• Medical claim submission and follow up

What you will need:

• At least 5 years of experience supporting senior management in a multi national corporation environment.
• Initiative; constantly thinking ahead; demonstrating a hands-on approach to all tasks
• Being highly organized and efficient to manage a variety of tasks
• Demonstrates strong people and team skills
• A good sense of humour with a work hard, play hard attitude

About Xaxis

Xaxis is a global digital media platform that programmatically connects advertisers to audiences across all addressable channels. Through the expert use of proprietary data and advertising technology along with unparalleled media relationships, Xaxis delivers results for over 2,800 clients in 45 markets across North America, Europe, Asia Pacific, Latin America and the Middle East. Advertisers working with Xaxis achieve exceptionally high return on advertising spend through the company’s proprietary media products,, as well as through its specialist companies, Light Reaction, Bannerconnect, plista and ActionX.  For more information, visit www.xaxis.com.

About Singapore

GroupM Singapore operates in one of the most dynamic and exciting environments in the world. Although it is a small domestic market, there is a vibrant media industry which is undergoing rapid evolution as digital technology reshapes the way marketing supports advertisers’ needs. Being at the crossroads of Asia means that aside from the local clients and media owners, we also have a high proportion of multi-national clients and media owners.

As the largest media investment management company in Singapore with over 41% market share (Recma) and over 650 employees, GroupM Singapore is the premiere organisation to join and develop a career in.

GroupM APAC is committed to fostering a culture of diversity and inclusion. Our people are our strength so we respect and nurture their individual talent and potential.