Description

As the Administrative Assistant, you will be responsible for handling GroupM's requirements concerning daily facilities/premises, purchasing, logistics, courier/messengerial, records management requirement, travel requirements and employee activities.

3 BEST THINGS ABOUT THE JOB:

1. An opportunity to learning and growing in a team that is committed to work hard and play hard.
2. A fun environment that promotes excellence, respect for individuality and Power of One.
3. A chance to work with the largest marketing and communications company in the Philippines with global presence. 

MEASURES OF SUCCESS: 

In three months, you would have:

• Demonstrate better understanding of individuals and processes that you will take on
• Come up-to-speed  with day to day activities
• Liaised with all the agencies under GroupM

In six months, you would have:

• Familiarization with Admin processes and procedures
• Assist Admin Officer with Accreditation, Inventory, Biometrics/Timekeeping
• Establish rapport with team and  the client

 RESPONSIBILITIES OF THE ROLE:   

• Handles inventory management of office supplies.
• Supports in on-boarding of new employees
• Acts as central coordinator for  admin requests  from facilities maintenance, travels bookings, parking, communication and incoming and outgoing mails
• Ensures payment of vendors and suppliers including utilities.
• Assists in Asset Management  by performing physical inventory, preparing reports and others
• Coordinates with other agencies on Admin related requests
• Canvasses purchasing requirements including preparation of Purchase Orders.
• Prepares reports related to job scope.
• Contributes to team effort by accomplishing related results as needed.
• Performs other job related projects as may be assigned from time to time.

 WHAT YOU WILL NEED:

• Good communication and interpersonal skills
• Good organizational skills
• Creativity and out-of-the-box thinking
• Good team player
• Computer literate – knowledgeable in word and excel

 About GroupM

GroupM is the parent company to WPP’s media agencies including Mindshare, MediaCom, MEC and Maxus. Our primary purpose is to maximize the performance of the agencies on behalf of our clients, our shareholders and our people by operating as a parent and collaborator in performance-enhancing activities such as trading, content creation, sports, digital, finance, talent, proprietary tool development and other business-critical capabilities. The agencies that comprise GroupM are all global operations in their own right with leading market positions.

The focus of GroupM is the intelligent application of physical and intellectual scale to benefit trading, innovation, and new communication services, to bring competitive advantage to our clients and our companies. For more information on GroupM, our agencies and WPP please visit www.groupm.com

Philippine market overview In recent years, the Philippines has emerged as one of the fastest growing economies in Southeast Asia. Al-Jazeera noted the market demonstrating “an unprecedented period of macro-economic buoyancy and political stability”, spurring both domestic and international business growth.

It is also one of the largest and fastest growing digital markets in Southeast Asia, with growth expecting to increase exponentially in the next few years. With a population of 108m and where the internet penetration is predicted to hit 50% in 2017,  coupled with the Philippines’ vibrant economic growth and the expansion of its digital footprint makes it an exciting place for media players and talent to be.